Attendance Approvals

Employees can use mySparkrock to request absences, such as vacation, sick time, and so on. Employees can also request attendance entries for banking overtime or flex time. When an employee who is on a manager’s direct team, submits an absence request through mySparkrock, the manager receives an email message notifying them of the request. The message contains a hyperlink that the manager can select to review, and then approve or deny the request.

Approving or denying attendance requests

A manager must determine their response to a request, and then approve or deny the request for the employee.

To process an attendance request

Select the hyperlink in the body of the email message. Alternatively, log in to mySparkrock.
Go to Manager Self Service > Attendance Approvals.

The Attendance Approvals page opens and displays the absence request submissions that your employees have sent to you.
To view an attendance request, choose View.

The specific attendance approval displays
Perform one of the following procedures:
- To approve the request, perform the following steps:
  1. Choose Approve.
    The Approve Request dialog box appears.
  2. Choose Yes.
    The employee receives an email message to indicate you submitted a response.
- To deny the request, perform the following steps:
  1. Choose Deny.
    The Deny Request dialog box appears.
  2. In the Comments field, enter an explanation for denying the request.
  3. Choose Yes.
    The employee receives an email message to indicate you submitted a response.
- An employee may have forgotten some information. As a manager you can re-open the request. To re-open the request, perform the following steps:
  1. Choose Re-open.
    The Reopen Request dialog box appears.
  2. In the Comments field, specify an explanation for re-opening the request.
  3. Choose Yes.
    The employee receives an email message to indicate you submitted a response.

Add an attendance entry

A manager may be required to record an attendance entry that has not been initiated by an employee. For example, an employee calls in sick and the manager wants to record the sick day on behalf of the employee.

To create an attendance entry

Go to Manager Self Service > Attendance Approvals.

The Attendance Approvals page opens.
Choose New.

A new attendance request opens.
To locate the employee for whom you are creating the attendance request, use the search.
In the last column of the employee’s row, choose Select.
Specify the type of absence.

Note: After completing the fields in the Absence section, the Calculation Details section displays the employee’s current balance for the absence type selected.
In From, specify the date the absence is to start or has already occurred.
In To, specify the date the absence is to finish.
In Quantity, specify the appropriate number to correspond with the absence using the correct unit of measure that is displayed to the right of the Quantity field.

For example, the unit of measure is Hour for sick days and Day for vacation days. For a sick day, you would enter 7 and for a vacation day you would enter 1.
Choose Save.

A Saved Successfully message appears.
To indicate that you approve of the entry, choose Approve.

The Approve Request dialog box appears.
To approve, choose Yes.

Monitoring attendance request approvals as a delegate

If an employee is a delegate for a manager, the employee can view the absence requests for employees that report to the manager. This is helpful for ensuring request submissions are dealt with in a timely manner.

To view requests and approvals for someone for whom you are acting as a delegate

Go to Manager Self Service > Attendance Approvals.

The Attendance Approvals page opens.
In Delegate, specify the individual whose requests or approvals you want to view, complete, or both.

The one or more attendance approvals for the selected individual display.

Approving Attendance requests